Nomination Guideline – Fellow

  1. Criteria for election as Fellow

    1. The criteria for appointment as a Fellow
      • Outstanding contributions at the interface between science, engineering, technology and society,
      • Outstanding individual achievements or leadership in science, engineering, technology, social sciences and humanities, and
      • Innovative management or development of technological industries; or of technological operations within non-technological industries; or of government or non-government organisations or institutions dealing with issues relating to science, engineering and technology.
    2. Proposer and seconder are advised to nominate a future ambassador of ASM who will represent ASM nationally and internationally. Thus, they must ensure that the nominee is of high integrity and always demonstrate utmost decorum, as these are the essential characteristics of an ambassador of ASM. It is also important that the proposer and the seconder should address these attributes where appropriate.
  2. Proposing a candidate for election as Fellow

    1. The proposer must come from the same discipline as the nominee. The proposer and the seconder are expected to know the nominee’s qualities, achievements and contributions to his/her discipline well enough to defend the nomination.
    2. To facilitate and expedite the work of assessment, it is essential that proposals be fully supported with all relevant material. To this end, it is the responsibility of a proposer to ensure that the proposal documents are complete.
    3. It is important that all supporting material be expressed in the third person, i.e., a candidate should not be seen to take the initiative. Achievements of the candidate should have been recognised independently by those supporting the proposal.
  3. Completing the nomination form

    1. Nomination form must be typed.
    2. A complete nomination must consist of the following items:
      • Completed nomination form – nominee’s discipline, personal particulars, area of expertise, basis of recommendation from the proposer, support statement from the seconder, citations of the nominee and signatures of the proposer and the seconder.
      • A passport-sized photograph taken within the last six months affixed on the front page of the application form. Digitally reproduced photos must be without discernible pixels or dot patterns.
      • Updated curriculum vitae – maximum 5 pages long (A4-sized, single-spaced font Arial-11pt or Calibri-12pt); omit undergraduate and early-career activities, attendance to conferences unless being a keynote speaker, hobbies and general interests. List only papers as first author or corresponding author in scholarly (non-predatory) journals or trade publications.
    3. The proposer shall select the discipline that his/her nominee belongs to. For a nominee who conducts work in multidisciplinary or interdisciplinary field, the proposer shall select the discipline that fits best. Should the selected discipline be deemed inappropriate during the administrative screening by the Secretary-General (see 4.1) or by the Discipline Vetting Committee Chair during the vetting exercise, a change of discipline will be recommended accordingly. Consequently, a change of the proposer is required to ensure that the proposer and nominee dyad is of the same discipline (see 2.1). The “new” nomination with a different proposer shall be resubmitted prior to the Discipline Vetting Committee meeting if time permits, else it will be re-evaluated in the following year.
    4. The consent of the nominee must be obtained in writing and shall include both willingness to be nominated and willingness to contribute to ASM and comply with the ASM Act 1995 & Regulations, if elected as a Fellow.
    5. E-copy of the nomination form must be emailed and received by the ASM Membership Affairs Unit by the deadline stated in the nomination form.
  4. The selection process

    1. All nominations are to be perused by the Secretary-General upon receipt. If incomplete in any way, the nomination form will be referred immediately to the proposer.
    2. Nominations received are grouped according to disciplines and evaluated by the respective Discipline Vetting Committees.
    3. Either the proposer or the seconder is required to present the nomination to the Discipline Vetting Committee.
    4. Nominations received will be vetted and shortlisted according to the following criteria:
      • Scientific/ Technical/ Knowledge contributions
      • Leadership
      • Contributions to nation
      • Capacity building
      • Current/ past contributions to ASM and/or society
      • International or regional networking
    5. Nominations which meet the cut-off point of 80% during the vetting exercise will be shortlisted. Unsuccessful nominations will be automatically forwarded for consideration in the following year.
    6. If neither the proposer nor the seconder can attend the Discipline Vetting Committee Meeting, the nomination will be automatically deferred to the following year. A nomination can only be deferred for a maximum of two years. The option of deferring the second evaluation to the following year is not allowed unless a valid reason is given, e.g., both the proposer and the seconder are unable to attend due to official reasons or hospitalisation. The re-evaluation (after the deferment period) will only be considered if the proposer/seconder submits an updated CV.
    7. Unsuccessful nomination(s) in the first year will automatically be carried forward for reassessment in the second year. If a nomination remains unsuccessful in the reassessment, the nomination will lapse unless the proposer has come forward with additional substantive supporting material. After a break of one year, a new nomination may be submitted.
    8. The Discipline Vetting Committee Chair/representative of the Vetting Committee is required to present the result of the vetting exercise to the Membership Committee. The Membership Committee will recommend shortlisted nominees for online ranking.
    9. The shortlisted nominees will be ranked by the Fellows of respective disciplines base on the nominees’ basis of recommendation. Additionally, the Fellows can submit their comments/inquiries with references about a shortlisted nominee(s) who is deemed inappropriate and does not fit the criteria as a Fellow. Comments submitted by the Fellows will be treated confidentially and will be considered and investigated by the ASM Secretary-General.
    10. In the final shortlisting phase, the Membership Committee will finalise the list of recommended nominees after evaluating the ranking results and the comments submitted by the Fellows (if any). The list will then be presented to the ASM Council for review and eventually for election at the Annual General Meeting.

Should you have any enquiries, please contact the ASM Membership Affairs Unit (membership@akademisains.gov.my).

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